Customs clearance in Azerbaijan starts with accurate information about the goods. This checklist helps businesses prepare a consistent document set before shipment. The final requirements depend on the product and customs procedure.
Start with these five records
- Commercial invoice. Check the seller, buyer, product names, quantities, values, currency and agreed delivery term.
- Packing list. List package numbers, contents, gross and net weights, and packed dimensions.
- Transport document. Check the shipment reference, parties and cargo details for the chosen mode.
- Product information. Provide the material, use, model and technical details needed to assess the goods.
- Supporting documents. Check whether origin evidence, permits or other records are needed for your product and procedure.
This is a preparation list, not a universal list of mandatory documents. Verify current requirements with the State Customs Committee of Azerbaijan and the relevant specialist before dispatch.
Compare the documents line by line
Small differences can create questions during customs procedures. Do not check each document in isolation. Match the information across the set.
| Field | What to compare |
|---|---|
| Parties | Buyer, seller and consignee names and addresses. |
| Goods | Product names, models and descriptions. |
| Quantity | Units per package and total units shipped. |
| Weight | Net and gross weight, with units stated. |
| Delivery term | The agreed rule, named place and version. |
If a field differs, ask the document issuer to check it. Keep the corrected version and mark the old one as replaced. Do not change a description just to make documents appear to match.
Prepare a clear product description
“Spare parts” tells the reviewer little about the goods. Add the part name, material, intended use and model where known. A technical sheet or product photo may help explain an unfamiliar item. Avoid guessing the HS code from a short name alone.
Send the available records before the cargo reaches the border or terminal. Tell the team which files are drafts and who can answer questions from the supplier. This helps organise the review and any corrections.
Example: units are not the same as packages
An invoice can show 120 items while the packing list shows 12 boxes. These figures are consistent if each box holds 10 items. Write both the number of boxes and the total number of items so the relationship is clear.
If the invoice shows 120 items but the packing list accounts for only 96, ask the supplier to resolve the difference before dispatch. Check whether a batch is missing or a document is outdated. Record the final quantity in the current document set.
What to do next
Use the freight request checklist to collect the shipment details. For help with document review and the next steps, see our customs broker service in Baku or send a customs support request.
